A combination of the long-awaited easing of lockdown and the recent good weather has put many people in a decidedly summery mood. We’re all desperate to get together for events – any event. Just as long as we don’t have to think about masks, bubbles and social distancing! The sun has had its hat on for the last couple of weeks. It’s even got us thinking – Hey, it might not actually rain! There has never been a better time to plan an outdoor party.
So, how do you go about it? Well, here are 7 tips and tricks to plan your time and solve your immediate worries!
Plan an outdoor party – The essentials
1. Decide on your budget – and stick to it
You would never make an expensive purchase or start a home improvement project without a top budget in mind. The same rules apply if you want to plan an outdoor party.
Start with a wish list. Then decide what your ‘red lines’ are – the things you absolutely have to have. Next, see how your budget ties in. Be realistic rather than idealistic. You also need to consider everything: food, decoration, seating, entertainment, and so on.
2. Pick a theme
Do you want the classic English summer garden party – all afternoon tea, Victoria Sponge and Pimms? Or something really specific, such as a 1920s theme? Perhaps something far more general? Whatever you choose, the theme shapes every aspect of your event and how you plan your outdoor party.
3. Send out invitations
Regardless of how informal your party is, it’s still a good idea to send out invitations. Snail mail, email or text – it doesn’t matter. Always request an RSVP so you know how many guests to plan for.
4. Design and décor
Your chosen theme drives decisions here. It certainly doesn’t have to cost a fortune. In fact, you can achieve brilliant results on a tight budget. Think bunting, fairy lights and flowers for a garden party feel. For a 1920s theme, add feathers, pearls and art deco touches.
5. Food and drink
The food and drink provision is arguably the most important element of any event. Think about whether you want a sit-down meal, a buffet, a barbecue, or a mix of all three. Whatever you choose, make sure you cater for dietary requirements. Always have plenty of soft drinks alongside the alcoholic options.
6. Entertainment
Great entertainment makes all the difference at an outdoor party. A live jazz band from Silk Street Jazz sets the perfect mood. Whether guests are mingling, dining or dancing, live music elevates the atmosphere to another level entirely. It’s the kind of thing guests talk about long after the event.
7. Have a wet weather plan
This is the UK. Rain is always a possibility. Think about a marquee or gazebo as a backup. Alternatively, consider an indoor space you can move to at short notice. A little forward planning here will save you a lot of stress on the day.
Follow these 7 tips and you’ll be well on your way to pulling off a fantastic outdoor party. For live music that truly lifts the occasion, get in touch with Silk Street Jazz.