As surprises go, getting proposed to by your boyfriend in glorious sunshine while a pop-up jazz band performs has got to be up there.
We were over the moon to help William with his recent proposal to his now fiancée (!) Anna.
As a band for hire we play lots of weddings and corporate functions but it’s always extra good fun when we take part in elaborate surprises like this.
Over the years we’ve seen a few great surprises, so here’s a few top tips for making your surprise a roaring success!
Circle of trust
Surprises should be exactly that – so give people information on a need to know basis. The more people who don’t know what l going on, the better the atmosphere will be – especially when the jazz kicks in! Keep those invitations vague but underline that essential guests must attend!e
Give it a theme
It’s not just proposals – maybe you’re planning a surprise birthday party or anniversary party. Whatever the occasion, think about whether a theme would go down well. Themes are great to step up the atmosphere and we’ve seen some great 1920s ones of late – inspired by Peaky Blinders, Downton Abbey and the like!
Let the music do the talking
We’ve played weddings before where we’ve remained hidden until the bride and groom walk down the aisle. It’s a great way for couples to head out into married life, not to mention a nice surprise for guests.
We’ve also been booked to perform just as the couple enter their wedding breakfast. Picture it: the couple are announced, the curtain drops and the pop-up jazz band begins playing. It’s a great way to get guests in the party mood and the evening off with a bang.
When the time is right
If you’re surprising an individual with a pop-up jazz band then make sure it is arranged so that guests arrive in plenty of time to be in, settled and ready before the special person arrives. 30 minutes is a good place to start. If it’s the guests that you’re surprising then make sure the band knows their cue!
A newly engaged and very relieved William echoed this in a thank you he sent us recently. After all, the day is stressful enough without people running late!
“For the surprise proposal, timing was absolutely critical because I’d walk pass the
predetermined spot on time and the performance had to be there. They made it!”
Keep calm and have fun
Finally, remember, the more fun you’re having, the more fun your guests or special person will have. Laughter is infectious and so is dancing, so kick off your shoes and we’ll see you on the dance-floor.
So there you have it – our top tips for planning a surprise celebration. We hope they’re of use and please do drop us a line if you want any information about how we can help add to the party mood by playing at your next event or memorable occasion. Alternatively, why not fill out our Quote Request Form today?